Run your entire food distribution business on one platform.
Sales orders, lot-tracked inventory, real-time accounting, purchasing & vendor management, a B2B storefront, marketing automation, routing, a mobile delivery app, and real-time route tracking — purpose-built for the way independent food distributors actually work. No more bolting a dozen tools together.
What modern distribution software typically delivers.
Industry-benchmark estimates of what comparable distributors save by moving to a modern platform — based on published research and operational benchmarks, not customer testimonials. Your numbers will vary.
Tablet- and storefront-driven order capture replaces clipboard double-entry. Industry research pegs the time saving at 50–70% per order.
FSMA-204 requires 24-hour trace-back. With lot-level tracking, the actual lookup is seconds — what good cold-chain software should deliver.
Real-time GL plus automated bank match and 3-way invoice match cuts month-end from 2+ weeks of catch-up to 3-day close.
Built for the realities of food distribution.
Most ERPs were designed for manufacturing or generic B2B. APFoods is purpose-built for the day-to-day of independent food distributors — and it shows in every screen.
For produce distributors
Daily routes, freshness-driven picking, and origin-of-product compliance — without spreadsheets.
- FEFO (first-expired, first-out) picking by lot, automatic.
- Country-of-Origin Labeling (COOL) baked into invoices.
- Per-customer route days and standing-order schedules.
- Catch-weight pricing for variable-weight items.
- FSMA-204 traceability reports — recall in minutes.
For foodservice & restaurant suppliers
Standing orders, per-customer catalogs, and route days — the rhythms of weekly restaurant deliveries, codified.
- Standing orders that auto-generate by route day.
- Customer-specific price books with margin protection.
- "Order by 4pm, delivered tomorrow" cutoff workflows.
- Per-customer catalog: only show what they're approved to buy.
- B2B storefront so chefs can place orders themselves at 11pm.
For specialty & ethnic distributors
Long-tail SKUs, multi-supplier sourcing, and the operational complexity that comes with carrying 12,000 items across 30 vendors.
- Multi-supplier sourcing with landed cost per shipment.
- Container-level cost allocation (freight, duty, broker fees).
- Multi-currency POs and FX-aware cost tracking.
- Long-tail SKU search that's actually fast (we tested it).
- Per-region price lists for ethnic-mart route differentiation.
For frozen & cold-chain operators
Temperature-zoned warehouses, cold-truck routing, and the FDA paperwork — handled in the workflow, not as an afterthought.
- Multi-zone warehouses (frozen, cooler, dry) on one floor plan.
- Temperature-aware lot tracking with deviation alerts.
- Driver mobile sign-off captures temp at delivery.
- FSMA-204 traceability built-in — you're already compliant.
For cash-and-carry hybrids
Walk-in customers, route deliveries, and the same SKU pool — without rebuilding inventory twice.
- POS-style fast checkout for counter sales.
- Same inventory pool feeds delivery + walk-in seamlessly.
- Daily cash drawer reconciliation built into accounting.
- Customer accounts span both channels — one ledger.
One platform — five very different jobs to do.
From the loading dock at 5am to the controller closing the books — APFoods meets every team where they actually work.
Owner / GM
Real-time P&L, customer profitability, and AR aging. Know your business before the books close.
Sales rep
Take orders on a tablet at the customer site, with stock and price-book at your fingertips.
Warehouse manager
Mobile picking, putaway, cycle counts, lot trace — runs on a phone, no SAP-grade training.
Controller / CFO
Live GL, AR & AP aging, automated bank match, audit trail — close the month on Monday.
Driver
Today's stops, signature capture, photo of delivery, return notes — all on a phone they already own.
Six modules. One database. Zero spreadsheets.
The order desk, the loading dock, the trucks, and the back office all share the same data — in real time. Edit a price once and every quote, invoice, and storefront updates instantly.
Sales & AR
Quotes, orders, invoices, returns, credit memos. Customer-specific price books, standing orders, credit limits, and aging — all in one ledger.
Explore SalesInventory & warehouse
Lot-level stock with FEFO and expiration. Mobile picking, putaway, cycle counts, receiving. FSMA-204 traceability built-in.
Explore InventoryRouting & dispatch
Daily routes, route templates by customer, driver assignments, live stop-level status. Signature and photo capture on delivery.
Explore RoutingAccounting
Real-time GL, AR & AP aging, bank reconciliation, financial statements. Built-in 3-way invoice match.
Explore AccountingB2B storefront
Branded customer storefront on your domain. Buyers self-serve at midnight; orders land in the ERP as regular sales orders.
Explore MarketplaceAI assistant
Demand forecasting, replenishment suggestions, anomaly detection. Plain-English reports that your owner actually opens.
Explore AIFrom 5am to 6pm. One platform. Every team.
Here's what a Tuesday looks like when sales, warehouse, drivers, and back-office share the same data — instead of emailing spreadsheets back and forth.
Picker scans a lot
FEFO logic auto-suggests the right pallet. Lot history captures who, what, when.
Driver loads route
Mobile manifest with sequenced stops, customer notes, today's specials.
Sales rep takes order
Tablet at the customer's kitchen. Customer-specific price book, live stock.
Owner checks AR
Real-time aging. Sees the slow-pay restaurant before sending another truck.
Controller reconciles
Bank feed matched, GL posted, day closed in 15 minutes.
Modern software for a hundred-year-old industry.
Legacy ERPs are powerful but require an army to operate. Modern SaaS is friendly but doesn't know what a lot code is. We're the third option.
Native iOS, Android, & web — all first-class.
Pickers, drivers, and reps run on real native iOS and Android apps (with a PWA fallback). Designed for one-thumb use on a loading dock — not "responsive" hand-me-downs.
FSMA-204 ready, today.
Lot tracking, traceability, and recall reports are core — not bolt-ons. You're already compliant the day you go live.
Real-time, not "EOD batch".
Every order, every payment, every adjustment posts to the GL the moment it happens. Your AR aging is live, not a Tuesday-morning report.
Set up in weeks, not quarters.
Most distributors are running production in 4–8 weeks. No 12-month "implementation" with consultants billing $300/hour.
Multi-tenant, multi-warehouse, multi-currency.
Run two warehouses or twenty. Mix walk-in, route, and storefront. One database, with row-level scoping that keeps everything separated.
US-based humans answer the phone.
No tier-1 ticket triage. The team that built the software is the team that helps you when something breaks. We pick up.
What the math typically looks like.
Estimated annual savings for a representative 25-truck distributor moving from a legacy ERP or spreadsheet stack to APFoods.
~120 rep hours/week × $24/hr fully-loaded × 52 weeks. Tablet- and storefront-driven entry replaces clipboard double-entry.
1.5% manual error rate × $85 avg cost per credit memo / reship × 1,800 weekly orders × 52 weeks.
0.4% margin leakage on $20M revenue, recovered via enforced contract pricing & tier discounts.
3-day DSO improvement on $1.2M open AR. Real-time aging + automated dunning shortens the cycle.
For a 25-truck operation. Software typically pays for itself in the first quarter.
Most operations are running on the new system within 4–8 weeks — not the 6–12 month "implementation" of legacy ERPs.
FDA gives you 24 hours; lot-level tracking lets you answer in seconds. Compliance pre-built, not bolted on.
How APFoods stacks up.
Honest comparison against legacy distribution ERPs (Crystal, Entree, DSD) and modern generalist ERPs (NetSuite, SAP B1, Acumatica).
| APFoods | Legacy distribution ERPs | Modern generalist ERPs | |
|---|---|---|---|
| Built for food distribution from day one | Yes — every screen | Yes | Generic, needs heavy customization |
| Mobile-first warehouse + driver apps | Native iOS, Android, & PWA | Desktop-era UI | Often a third-party add-on |
| FSMA-204 traceability built-in | Core feature | Bolted on | Custom build |
| Real-time GL & AR aging | Posts on every event | EOD / nightly batch | Yes |
| B2B storefront with branded domain | Included | Not available | Separate license |
| Time to production | 4–8 weeks | 6–12 months | 9–18 months |
| Pricing model | Tailored subscription, no per-order fees | License + per-seat fees | Often $5k–25k/mo + per-user |
| AI assistant + forecasting | Native, plain-English | None | Add-on or "coming soon" |
How much is your current ERP costing you per year?
Enter your fleet size, order volume, and current software spend. See in 30 seconds how APFoods pays for itself in the first quarter.
Run the calculatorPricing tailored to your operation.
Every food distributor is different — fleet size, warehouse count, integration needs, and customer mix all shape the right price for you. Three tier templates, one 30-minute call to scope, same-day quote. No per-transaction or per-order fees, ever.
Starter
Typically: 1 warehouse · 1–4 trucks
- Sales orders, invoicing, AR
- Lot-tracked inventory
- Mobile warehouse app (iOS / Android / PWA)
- Real-time accounting + GL
- Email + chat support
Growth
Typically: 2–5 warehouses · 5–25 trucks
- Everything in Starter
- Routing & driver app
- B2B storefront on your domain
- AI forecasting + suggestions
- Phone support, US-based
Enterprise
Typically: 5+ warehouses · 25+ trucks
- Everything in Growth
- Multi-currency, multi-tenant
- Dedicated success manager
- Custom integrations + SLA
- SOC 2 reports, security review
Connects to the rest of your stack.
Open API, native integrations to the tools your team already uses. Add-ons available for EDI partners and custom carriers.
Made by people who've shipped distribution software for 10+ years.
Practical guides on FSMA, switching ERPs, food-distribution accounting, and the operational realities of running trucks.
See APFoods in 30 minutes.
A real walkthrough with our team — using your data, your customers, your route days. No slideware, no script.