The ledger posts as the work happens, not in a nightly batch.
Invoices, receipts, payments, adjustments and matches post to a double-entry general ledger as they happen. The P&L, balance sheet and cash flow are current whenever someone asks.
Most distribution systems make accounting wait for operations.
When the warehouse and the books are two systems, someone exports, imports and reconciles every day, and the controller learns the month's margin two weeks after it ended.
In APFoodz the operational record is the accounting record, so the numbers are as current as the last delivery.
What is in accounting.
General ledger
Double-entry, with manual entries that must balance and control accounts protected.
Your chart of accounts
Load a standard chart, rename accounts, add your own, a sub-account per bank and card.
Two-person entries
One person stages a journal entry and another releases it.
Recurring entries
Saved entries posted by hand or automatically on a schedule.
Financial statements
P&L by month, year to date or year over year, balance sheet, trial balance and GL.
Cash flow
Indirect-method cash flow and a cash forecast for the month ahead.
Aging in your ranges
AR and AP aging by your own overdue ranges, printed and exported.
Revenue clarity
Revenue recognized at delivery beside revenue booked, with deferred revenue explained.
Inventory valuation
Weighted average cost, purchase price variance and a period-end true-up.
Write-offs
Bad debt, dormant credits and unclaimed checks, each with a reason code.
Sales tax
Taxable sales and tax collected on delivered invoices, tax-exempt customers and resale certificates.
Daily pulse
Cash in and out, AR, AP and the cash forecast for the owner each day.
Aging by customer, down to the invoice.
Open the customer, see every open invoice by age, apply a payment or a credit, and print the aging with the totals on every page.
Pay the bill when the math matches.
Supplier bills are matched to the order and the receipt within a tolerance, and goods received but not yet billed are accrued from the moment they land.
Accounting & GL: questions we are asked.
Do we still need QuickBooks?
No. APFoodz is a full general ledger. If you keep QuickBooks Online, APFoodz keeps your suppliers, bills and supplier payments in step with it.
Can our CPA work in it?
Yes. Give them a role with read access, or full access to accounting only. Bank reconciliation has a review step for the CPA to approve, reclassify or send back lines.
Built for
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Works with
Accounting & GL works with
See it with your own data.
A working session on your own items, customers and route days. Thirty minutes.
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