Everything included
All-in-one food distribution software. Here is everything in it.
The order desk, the storefront, the warehouse, the trucks, the buyer and the back office work from one record of every case. Each part below replaces a tool; together they replace the spreadsheet between the tools.
222 capabilities9 areas1 login
Sales & customers
Take the order once. Price it once.
Order entry, customer pricing, credit control, returns, commissions and customer incentives on one customer record. An order placed by a rep, on the storefront or by text message is the same order, priced the same way.
Order builder
Customer price, stock, incoming and margin on every line.
Standing orders
Recurring orders on each customer's schedule.
Delivery cut-offs
Cut-offs set per warehouse.
Order merge
Fold same-day orders for a customer into one order and one invoice.
Changes after confirmation
Adjust prices, quantities and lines while the order is in the warehouse.
Approval holds
Orders waiting for review in one queue.
Invoice-only orders
Bill without reserving, picking or routing.
Drop-ship orders
Draft supplier POs with the customer's ship-to address.
Pickup and cashier counter
Hand over pickup orders, take payment or put them on terms.
Missed deliveries
Flag confirmed orders past their date, with optional auto-cancel.
Cancellation fees
A restocking fee suggested by your policy and decided by a person.
Shorts log
Every short line and how it ended: bought, substituted, found or shipped short.
Daily approved prices
Sell price per SKU, warehouse and day, or follow cost.
Price aging by shelf life
Automatic discounts as lots age, without going below cost.
Customer tiers
Margins set by tier.
Special-price deals
Fixed price or fixed margin, per customer or pricing group.
Deal analytics
Realised margin, discount given and volume lift per deal.
Lot specials
Percent off chosen lots, by hand or by expiry rule.
Price sheets
A customer's own prices as PDF or Excel, on demand or scheduled.
Fuel surcharge
Rules by company, warehouse or customer, with audited overrides.
Credit checks
Set to warn, hold or block before an order is placed.
Customer statements
Manual or scheduled, by email or text.
Overdue reminders
Email when an invoice is past due.
AR aging in your ranges
Your own overdue ranges on every screen and report.
Invoices
PDF and email, void and re-bill, attachments, PACA trust notice on produce invoices.
Sales invoice match
Ordered, shipped and signed for, compared per line.
Returns
Truck pickup, drop-off or credit only, with reason codes.
Credit memos
Apply, move, unapply or void, with optional approval.
Commissions
On margin, with clawbacks and rep statements.
Sales team leaderboard
Revenue, margin, commission and AR by rep.
Customer rebates
Volume and growth programs, accrued automatically.
Customer rewards
Earned on delivery, spendable once paid.
Store credit
Payment remainders, credit memos and overpayments as one balance.
Churn and win-back list
Accounts ranked by revenue at stake against their own rhythm.
Customer records
Contacts with routing, delivery locations, terms, documents and notes.
Customer groups
Multi-location owners rolled up, with one storefront login.
Customer documents
Certificates of insurance, resale and tax certificates with expiry.
Customer messages
Two-way threads with buyers, with the rep notified.
Online ordering
Your customers order on your site, at their price, in their language.
A B2B storefront on your own domain, in five languages, priced exactly like a rep's order, a buyer app for iOS and Android, and ordering by text message. Every order lands in the same queue as the phone orders, with the same checks.
Storefront on your domain
An APFoodz address or your own domain, secured automatically.
Buyer app for iOS and Android
Order, track deliveries and pay invoices from a phone.
Delivery tracking
Delivery day, window and estimated time, then the signature and photos, in the app.
Customer-specific prices
The same price a rep's order would get.
Checkout rules
Cut-offs, credit, minimum order and stock checks with clear reasons.
Pay on terms, now or COD
Choose at checkout, with store credit applied.
Online invoice payment
Pay one or many invoices by card or ACH.
Autopay
Scheduled or balance-triggered payments the buyer sets up.
Quick order
Copy the last order and add the usual items.
Order templates
Shared lists for a buyer's team, exportable as PDF or Excel.
Rep order guides
Copy the rep-built order guide into a buyer template.
Quote list
Special-order items requested from the rep.
Catch-weight checkout
Priced per pound, invoiced on the weight packed.
Team accounts
Invited buyers with Admin or Staff roles.
Multi-location buyers
One login, a location switcher and a group dashboard.
Order status
Confirmed, picking, packed, out for delivery, delivered.
Messages
A thread with your team for every customer.
Email and text notifications
Per-event preferences, with texts by opt-in only.
Five languages
English, Spanish, Chinese, Korean and Portuguese.
Page designer
Sections, themes, revisions and preview.
Public catalog pages
An optional price-free catalog by category for search engines.
Staff preview
See the storefront as a specific buyer, read-only.
Ordering by text
Lists and photos drafted into priced orders.
Menu match
Upload a menu and get the ingredients matched to your catalog.
Shopping assistant
A chat assistant that searches, builds carts and quotes orders.
Partner items from Shopify
Sell a partner's products on your storefront and earn commission.
Warehouse & inventory
Every case has a lot. Every lot has a date.
Lot-tracked inventory with expiry, FEFO, flexible stock allocation, catch weight, ripening rooms and a warehouse app for iOS and Android. Traceability and recalls are lookups, not projects.
Lot tracking
A lot per pallet with supplier, dates, origin and cost.
Expiry tracking
Track all, perishables only or nothing, with grace days.
Expiry sweep
Expired stock written off or flagged automatically, by your policy.
FEFO
Oldest expiry first, with overrides recorded.
Flexible allocation
Commit stock at confirmation or at pick.
Back-orders and refill
Shortfalls refilled automatically as stock arrives.
Pick more than ordered
Allowed with a reason when you choose; the rep is told.
Shorts board
Today's shorts with a buy sheet and route packets.
Pick reversal
Undo a picked line with a reason code.
QC hold and quarantine
Hold at receiving, quarantine, partial release.
Put-away suggestions
Locations that fit the item and its temperature.
Warehouse layout
Draw each building; stations become stock locations.
Temperature classes
Ambient, refrigerated, frozen and gas-room locations.
Partial-case selling
Sell bags of a case while stock counts in cases and loose units.
Cycle counts
By zone or SKU, by scan, with variance approval.
Adjustments
Reasoned, reversible, approved above a threshold.
Internal use and donations
Expense accounts and a donations register with exports.
Transfers
Between locations and warehouses.
Returns to stock
Count returns at the dock, restock or write off.
Outside buys
Record market buys made to cover shorts.
Stock overview
Alerts by reorder point and days of supply.
Warehouse health
One card per warehouse on the home dashboard.
Inventory valuation
Weighted average cost with freight, per warehouse.
Warehouse app
iOS and Android, camera or Zebra scanner.
GS1 receiving
Supplier case labels read at the dock; new barcodes learned.
Scan enforcement
As strict as each warehouse needs.
Works offline
Put-away, counts, tasks and driver actions carry on without signal.
Catch weight
Nominal weights, tolerances, actual-weight invoices.
Lot events and trace
Forward and backward trace by lot, supplier lot or customer.
Recalls
A task and a pre-filled email for every customer that received the lot.
Country of origin
Kept on the item and the lot, and carried through to each invoice line.
Label designer
Pallet, case, put-away and pick labels per warehouse.
Zebra printing
ZPL to Zebra printers, from the desk or the handheld.
On-site print agent
Documents printed on the warehouse network without a browser.
Rack labels
SKU labels for a rack area that open the lots to count.
Ripening rooms
Ripening lots, ready dates, checks and ripe SKUs.
Routing & delivery
Route days that build themselves.
Build the day's routes from confirmed orders in one click, keep standing customers on their usual trucks, dispatch from one board, and let drivers record every stop with a signature and photos.
One-click route building
Confirmed orders into routes with drivers assigned.
Truck capacity
Pallet positions with weight as a second limit.
Delivery windows
Each customer's window respected by the builder.
Driving-hour limits
Daily and weekly driver hours kept within limits.
Route templates
Standing routes by weekday, kept together.
Dispatch board
Move stops, hold orders, assign, dispatch.
Smart split
Over-capacity orders split across two routes.
Address checks
Unlocatable addresses held with the reason.
Truck recall
Bring a dispatched truck back before the first stop.
Manifests and route packets
Manifest plus every invoice on the route.
Loading order
Pick sheets print last stop first.
Driver app
Stops, navigation and the route map.
Proof of delivery
Signature, signer name and photos.
Partial and failed deliveries
Per-line counts and reasons; invoices follow.
Return pickups
Collected at the door, counted at the dock.
Delivery notices
Out for delivery, delivered and failed, by email or text.
Inbound pickup trips
Collect supplier POs on a multi-stop run with your truck or a carrier.
Carrier directory
Carriers, contacts, tracking links and trip history.
Purchasing & suppliers
Buy against what the route days will sell.
Purchase orders by supplier or by item, replenishment suggestions, standing POs, receiving and a three-way match that re-costs the stock you still hold. Demand forecasts, grower settlements and vendor rebates sit on the same records.
PO by supplier
Pick the supplier, then the items.
PO by item
A basket across suppliers, one PO each.
Supplier price lists
Dated contract prices and per-warehouse prices.
Supplier minimums and freight
Per warehouse, with a free-freight threshold.
Replenishment suggestions
Low, back-ordered and expiring items, sized from demand.
Standing POs
Recurring purchase orders drafted on a schedule.
Back-order POs
Drafted automatically when an order runs short.
PO approval
Approval above an amount you set.
PO amendments
Price, quantity, date and freight changes kept as revisions.
Receiving
Pallet by pallet, with lot, dates, weights and temperature.
Three-way match
Order, receipt and invoice within tolerance.
Re-costing on match
Stock on hand re-costed to the invoiced price.
Landed freight
Supplier and carrier freight in the cost of goods.
Inbound pickup trips
Collect POs with your truck or a carrier.
Unordered goods
Extra goods recorded and tasked to the buyer.
Supplier deposits
Request, pay, apply on match, refund.
Supplier records
Terms, bank details, contacts, documents and lead times.
Supplier scorecard
On-time, fill rate, discrepancies and spend per warehouse.
Supplier price comparison
Items with several suppliers side by side.
Demand forecasting
Weekly forecasts with a likely range, four weeks ahead.
Consignment and price-after-sale
Grower lots settled from actual sales.
Grower statements
Statements, advances, disputes and trust position.
Vendor rebates
Agreements tracked to a supplier credit memo.
Accounting & payments
Books current at six o'clock.
A real general ledger fed by every order, receipt and payment as it happens: bank reconciliation with statement import, cash application, payables and checks, the month-end close, and card and ACH payments in the ERP and on the storefront.
General ledger
Double-entry, posted as the work happens.
Chart of accounts
Your own accounts, sub-accounts per bank and card.
Journal entries
Manual, two-person release, recurring.
Financial statements
P&L, balance sheet, trial balance and GL, exportable.
Cash flow and forecast
Indirect cash flow and a month-ahead forecast.
AR and AP aging
Your own overdue ranges everywhere.
Revenue clarity
Recognized at delivery beside booked revenue.
Margin by customer and category
On the accounting overview.
Inventory valuation and PPV
Weighted average cost and purchase price variance.
Write-offs and unclaimed property
Bad debt, dormant credits, unclaimed checks.
Sales tax report
Taxable sales and tax collected, exempt customers, resale certificates.
Opening balances
Opening trial balance, open AR and open AP loaded and tied out at go-live.
Bank statement import
CSV, Excel or PDF, read by AI and checked against the statement.
Bank reconciliation
Matching, rules, suspense, returns and CPA review.
Bank register
A checkbook view with deposits, payments, edits and voids.
Company credit cards
Each card its own account, reconciled like a bank.
Cash application
One payment across many invoices.
Bank-credit matching
The customer suggested for each incoming credit.
Deposit slips
Checks and cash grouped onto a deposit.
Card and ACH
CardPointe, Clover and GoodFunds.
Clover terminals
Card payments at the counter.
Autopay
Buyer-enrolled automatic payments.
Refunds and returns
Refunds, voids, ACH returns and chargebacks handled.
Supplier bills
From the match, a PDF or by hand.
GRNI
Goods received not invoiced, accrued on receipt.
Recurring bills
Expected bills confirmed each period.
Payment runs
Several bills, one payment.
Check printing
Queue, numbering, signatures, voids and reprints.
Close checklist
Pass, warn or block, with a guide per row.
Period locks
Nothing posts into a closed month.
Year-end close
Retained earnings roll-forward.
QuickBooks Online
Suppliers, bills and supplier payments kept in step with QuickBooks.
1099 details
Supplier tax identity sent to QuickBooks for 1099 filing.
AI & agents
Agents that do the typing. People who make the call.
AI agents read supplier bills and bank statements, take orders by text, help buyers shop and answer staff questions from live data. Every one of them hands the decision to a person: nothing is placed, posted or sent on its own.
AI bill entry
Supplier bill PDFs read into draft bills.
AI statement import
PDF bank statements read and checked against the balances.
Reconciliation suggestions
Proposed matches for leftover bank lines.
Text ordering agent
Texted lists and photos drafted into priced orders.
Shopping assistant
Search, cart and quotes in a storefront chat.
Menu match
Menus turned into matched, priced ingredients.
Staff assistant
How-to and operational answers, read-only.
AI forecasting
A pretrained forecasting model with a likely range.
Daily insight card
Trending items, expiring lots and at-risk customers at a glance.
Catalog matching
Typos, plurals and pack sizes matched to the right item.
Marketing & growth
Sell more to the customers you already deliver to.
Email and text campaigns to your own customers from your own domain, audiences built from your customer data, promotions on lots that need to move, and the rebates, rewards and storefront that bring buyers back.
Email and text campaigns
Schedule, send, cancel and duplicate.
Audience builder
Filters on location, terms, activity and order history.
Customer map
Customers by city on a map.
A/B subject lines
Split tests on a share of the audience.
Campaign analytics
Funnel, clicks per link and timeline.
Expiring-lot promotions
Campaigns built from lots that need to move.
Win-back campaigns
Built from customers who have gone quiet.
Your own sending domain
Google Workspace, Microsoft 365 or your domain.
Consent and unsubscribe
Opt-out email, opt-in texts, one-click unsubscribe.
Lot specials
Percent off chosen lots for chosen tiers.
Deal notifications
Tell a customer about their special price.
Price sheets
Branded price sheets on a schedule.
Customer rebates and rewards
Programs that reward growth and loyalty.
Win-back call list
Accounts slipping from their rhythm, ranked.
Storefront on your domain
Your brand, your catalog, your prices.
Public catalog pages
A price-free catalog that search engines can find.
Storefront in five languages
Reach buyers in their own language.
Platform, security & integrations
One login, the right access, and a record of everything.
A permission matrix that mirrors the screens, approvals you configure, tasks that find the right person, reports and dashboards, an audit log, and an open API with QuickBooks, Shopify, payment and printer connections.
Permission matrix
Module, tab and inner tab, none, read or full.
Custom roles
Start from ready-made roles and make your own.
Approval processes
Purchasing, credit, pricing, returns and warehouse approvals, with thresholds.
Mobile approvals
Approve from the phone.
Automatic tasks
Opened for you and routed to your queues.
Digests and push alerts
Digests and phone notifications.
Audit log
A record of every change and who made it.
Home dashboard
What needs you today.
Report explorers
Sales, AR, payments, margin, velocity, shorts, returns, purchasing, labor.
Exports
CSV, Excel and PDF.
Multiple warehouses
Per-warehouse stock, prices, settings and access.
Sign-in security
Two-step sign-in, session control and sign-in alerts.
Document hub
Documents by customer or supplier, with expiring share links.
Scan inbox
Scanner PDFs filed against orders, bills and POs.
Invoice, PO and statement designers
Your branding on every document.
In-app help
Guides for the features you have switched on.
Open API
Scoped keys, sandbox and schema.
QuickBooks Online
Suppliers, bills and supplier payments kept in step with QuickBooks.
Shopify
Partner products on your storefront, with commission.
Payment processors
CardPointe, Clover and GoodFunds.
Zebra printers
Labels from the desk and the handheld.
Any size
One warehouse and three trucks, or several buildings and a fleet.
The same system at every size. You are billed for the locations you run and the people who log in, so a small distributor does not pay for a large one's footprint.
Small distributorsStart with orders, the warehouse and the books. Turn on routing, the storefront and the rest as you grow.For small distributors →
Multi-warehouse distributorsSeveral buildings, one catalog, one customer list and one set of books, with each person scoped to their warehouses.For multi-warehouse operations →
By distributor typeProduce, foodservice, specialty and ethnic, frozen and cold chain, cash-and-carry, importers.All distributor types →
See it with your own data.
A working session with your customers, your items and your route days. Thirty minutes.