Drop in the supplier's PDF. Review the bill. Approve it.
Upload a bill, or pick one your scanner sent to the scan inbox. An AI model reads the supplier, invoice number, dates, totals and every line, codes the lines to your chart of accounts, and hands you a draft to check.
Every bill is typed twice: once by the supplier, once by you.
Rent, utilities, packaging, repairs: the bills with no purchase order behind them arrive as PDFs and get keyed in line by line, with the GL code chosen from memory.
APFoodz reads the PDF, matches it to your supplier list, suggests a GL account for each line, and hands you a draft to review.
What it reads and checks.
The whole document
Supplier name and contact, invoice number, invoice and due dates, terms, subtotal, tax, total and memo.
Every line
Description, quantity, unit cost, amount and a suggested GL account with the reason.
Supplier matching
Matched against your own supplier list.
GL coding
Each line's account suggested from your own chart of accounts.
Duplicate guard
A bill entered twice is caught.
Confidence and warnings
Each field carries a confidence and anything unusual is flagged.
Approval threshold
Bills above an amount you set go to an approver before they post.
From PDF to posted bill.
- Upload or scanDrag in a PDF, or pick it from the scan inbox.
- AI reads itA draft appears with every field and line filled.
- ReviewCorrect anything before it posts.
- ApproveThe bill posts to AP with the PDF attached.
AI bill entry: questions we are asked.
What files does it take?
PDFs, uploaded in the browser or sent by an office scanner to the scan inbox.
Do you train AI on our bills?
No. APFoodz does not train models on your data.
Built for
Terms on this page
AI bill entry works with
See it with your own data.
A working session on your own items, customers and route days. Thirty minutes.
Get a demo